| |
Central Register on Format, Manner and Procedure for Making Electronic Submission to the Government under Law and Designated Government Electronic Mail Addresses for Receiving Electronic Submission under Law
Format, Manner and Procedure
|
|
The information given or presented, or the signature
made, as the case may be, for the purposes of an ordinance (including any
subsidiary legislation made thereunder) amongst those listed in sections A
- L below, or any provision thereof herebelow specified, shall not satisfy
that ordinance, subsidiary legislation or provision thereof unless it
complies with all the requirements herein specified, subject to the
respective additional requirements or relaxation, if any, stipulated in
sections A - L below.
|
1. |
Electronic records in English shall be encoded in American Standard Code for Information Interchange (ASCII).
|
2. |
Electronic records in Chinese shall be encoded in Big-5 or ISO10646 standard.
|
3. |
When electronic records are encoded in Big-5 standard, the set of characters is restricted to that coded in the Big-5 standard or included in the Hong Kong Supplementary Character Set (HKSCS) published by the Government.
|
4. |
When electronic records are encoded in ISO10646 standard, the set of characters is restricted to the Chinese-Japanese-Korean (CJK) Unified Ideographs characters coded in ISO10646 standard.
|
5. |
Electronic records shall be sent as follows -
|
| |
(a) |
through electronic mail conforming to the Simple Mail Transfer Protocol (SMTP) and the Secure Multipurpose Internet Mail Extension (S/MIME) format and with size not exceeding 5 MB; or |
| |
(b) |
in the form of 1.44MB diskette with size of 3.5 inches in MS-DOS format for files not exceeding one diskette's storage capacity; or |
| |
(c) |
in the form of CD-ROM in ISO 9660 format.
|
6. |
Electronic records shall follow the following file format standards -
|
|
(a) |
Plain text (TXT); |
| |
(b) |
Microsoft Rich Text Format (RTF version 1.3 or 1.5) |
| |
(c) |
Hypertext Mark Up Language Format (HTML, version 3.2 or 4); or |
| |
(d) |
Adobe Portable Document Format (Acrobat version 3 or 4).
|
7. |
Graphics in electronic records shall follow the following graphic file formats -
|
| |
(a) |
Encapsulated PostScript Files (EPSF); |
| |
(b) |
Tag Image File Format (TIFF); |
| |
(c) |
Windows BitMaps (BMP); |
|
(d) |
Graphic Interchange File Format (GIF); or |
| |
(e) |
Joint Photographic Experts Group (JPEG).
|
8. |
Computer Aided Design (CAD) drawings shall follow the following CAD file format -
|
| |
(a) |
Autodesk Drawing Exchange Format (DXF)
|
9. |
An electronic record given or presented under a statutory provision must be signed with a digital signature if -
|
| |
(a) |
the provision expressly requires the signature of a person; or |
| |
(b) |
the provision requires the submission to be made in a specified form and the specified form has a signature requirement.
|
10. |
A digital signature shall be attached to an electronic record in accordance with the Secure Multipurpose Internet Mail Extension (S/MIME) standard and the Public-Key Cryptography Standards (PKCS).
|
11. |
For an electronic record which comprises multiple electronic files and which has to be signed, each individual file shall be separately signed digitally.
|
12. |
Electronic records given or presented shall not contain any computer instructions, including but not limited to:-
|
| |
(a) |
computer viruses; and |
| |
(b) |
macros, scripts and fields that depend on the execution
environment and the execution of which will cause changes to the
electronic record itself or the information system displaying the
electronic record.
|
13. |
For submission of Government forms to Government, the
Electronic Government Forms (in the form of a software) should be used to
generate electronic records and, if required, to make digital signatures.
The format of individual supporting document, if any, attached in an
electronic record should comply with all the relevant requirements
specified in (I), except (I)13. |
| For the ordinances listed
below, please note that there is the additional requirement that diskette
and CD-ROM are not acceptable. |
| Chapter 115 |
Immigration Ordinance, section 6(3) |
eto_ap@immd.gov.hk |
| Chapter 115 |
Immigration Ordinance, section 14(1) |
eto_ti@immd.gov.hk |
| Chapter 115 |
Immigration Ordinance, section 37(E), 47(6) and 50(1) |
eto_pd@immd.gov.hk |
| Chapter 115 |
Immigration Ordinance, section 53A(2) |
eto_re@immd.gov.hk |
| Chapter 115 |
Immigration Ordinance, paragraph 3(1)(a), 3(1)(b) and 5(1) of Schedule 1 |
eto_roa@immd.gov.hk |
| Chapter 174 |
Births and Deaths Registration Ordinance, section 20(a) |
eto_bdm@immd.gov.hk |
| Chapter 177A |
Registration of Persons Regulations, regulation 18(1) |
eto_rop@immd.gov.hk |
| Chapter 181 |
Marriage Ordinance, section 7(4) and 9(1) |
eto_bdm@immd.gov.hk |
| For the provision listed
below, please note that electronic records in any format are
acceptable. |
| Chapter 448B |
Hong Kong Civil Aviation (Investigation of Accidents) Regulations, Regulation 9(a) |
| For the ordinance listed
below, please note that files in spreadsheet format using templates
provided by the Commissioner for Census and Statistics are also
acceptable. |
| Chapter 316 |
Census and Statistics Ordinance |
| |
Survey Name |
| |
|
| For the ordinances listed
below, please note that files in format using templates provided by the
Managing Director, Mandatory Provident Fund Schemes Authority are also
acceptable. |
| For submission of forms
specified by the Building Authority under section 22(4) of the Buildings Ordinance (Chapter 123), please note that the electronic records of the
forms involved, in respect of file format standard, shall follow the
Microsoft Rich Text Format only. |
| For the ordinances listed
below, please note that MicroStation DGN Format and Initial Graphic
Exchange Specification (IGES) Format are also acceptable for submission of
Computer Aided Design (CAD) drawings. |
| For the ordinances listed
below, please note that Initial Graphic Exchange Specification (IGES)
Format is also acceptable for submission of Computer Aided Design (CAD)
drawings. |
| For the ordinances listed
below, please note that MicroStation DGN Format, Initial Graphic Exchange
Specification (IGES) Format, Arc/Info Export Format (E00) and Arc/Info
Native Format (COV) are also acceptable for submission of Computer Aided
Design (CAD) drawings and spatial data. |
| |
| For the ordinances listed
below, please note that AutoCAD Release 14 for Windows Format is also
acceptable for submission of Computer Aided Design (CAD) drawings. Scanned
image of size larger than A3 is not acceptable. |
|